IBC Protocol Processing Flowchart

a) Submit completed UTSA protocol application form(s) (IBC website - http://vpr.utsa.edu/oric/ibc/, "Forms" page) electronically to the IBC Office on or before the applicable submission deadline (same website, "Important Dates and Deadlines" page). Print off signature page, sign it and send that to "IBC/James MacMillan" through campus mail.

b) Application is placed on Agenda for next meeting and distributed to IBC for Full Committee Review.

c) Chair and Biological Safety Officer pre-review application and present for discussion by committee at regular meeting on 1st Wednesday of each month.

d) Possible outcomes of IBC review are reflected in the Score assigned to the application:
   1 = Approved as written
   2 = Tabled Pending Modifications and Re-review by Chairman
   3 = Tabled Pending Modifications and Re-review by IBC at next convened meeting
   4 = Declined (Disapproved)

e) Decision Notification. With a Score of 2, 3 or 4, the protocol application is returned to PI with written notification of the concerns of the committee.

f) Time required for subsequent actions/approval is heavily dependant upon the actions taken by the PI. A Score of "2" means that the revised application needs only to be re-reviewed by the Chairman (and any other IBC member who either specifically requests to be involved in the re-review or is asked by the Chairman to participate). That re-review can be done as soon the PI revises the application in light of the Decision Notification. If an application receives a Score of "3", there are more substantive concerns with it, and the committee has voted to have the revision re-reviewed by the Full Committee at the meeting for which the submission of the revision meets the submission deadline. Clearly, the PI has the larger role in determining how long it takes to get his/her application approved.

g) Contact the IBC office (ibc@utsa.edu, x7733) for further information.