Services Provided by OSP

The Office of Sponsored Programs which reports to the Vice President for Research, provides information and assistance to faculty and staff in all areas of research including:

Pre-Award Services

• Review and process proposals for submission to sponsors
• Review and assist with budgeting
• Review grants and contracts to ensure compliance with sponsor, institutional and UT System requirements
• Serve as liaison between the UTSA and sponsors
• Negotiate and obtain awards
• Obtain sponsor guidelines/instructions
• Provide assurances, representations and certifications
• Serve as liaison between UTSA and The UT System Office of General Counsel
• Initiate and negotiate subcontracts
• Maintain a database of grants and contracts
• Produce proposal and award reports upon request
• Update faculty and staff on funding opportunities and sponsor policies
• Provide training in areas of compliance such as Human Subjects Research, Research Integrity
• Provide training in SPIN and other software designed to locate funding opportunities
• Offer Grantsmanship Workshops

Post-Award Services

• Externally funded programs are managed in accordance with the sponsor's requirements
• Allowable costs are properly allocated to sponsored projects
• Adequate policies and procedures exist
• Cost properly allocable as indirect are not budgeted or charged as direct costs to projects
• The University's property management system provides for the proper identification of equipment purchased with sponsored funds
• Complete the Internal Notice of Award (INOA) for account set up
• Distribute new award notification information, including cost share requirements
• Monitor expenditures on the awards
• Review cost transfers
• Send end date notification at 30, 60 and 90 days prior to award ending
• Monitor and certify time and effort on sponsored projects/programs
• Send closeout notification after award has ended
• Monitor, certify and report cost sharing
• Budget modifications (rebudgeting)
• Negotiates funding extensions (no cost extensions)
• Establish shell accounts (bridge funding)
• Submit change of principle investigator/program director requests to sponsor
• Negotiate subawards
• Subrecipient monitoring
• Cost transfers
• Award closeouts
• Monitor compliance issues (Human Subject, IACUC, Bioharzards, Conflict of Interest, Export Control, etc.)
• Audits and site visits